Payroll Accounting Software in Wesley Chapel, Florida

Payroll Accounting Software in Wesley Chapel, Florida

A payroll is the sum of all financial records of an employee’s wages. Following general information must appear clearly and distinctly on the salary receipt:

Company Identification Data

The data that must appear on the payroll header in the company section are:

  • Name or corporate name of the company
  • Address of the company or work center, when this does not coincide with that of the company
  • Tax Identification Code (CIF)
  • Social Security contribution account code

The data that make up the identification part of the worker in the header are:

  • Name and surname.
  • Tax Identification Number (NIF).
  • Social Security affiliation number.
  • Professional category and contribution group to which it belongs.

Accruals

Accruals are the total sum of the amounts that the worker receives for different concepts. Within these we find two clearly differentiated blocks, salary and non-salary perceptions. The difference between them is that while salary perceptions pay contributions to social security, non-salary perceptions do not.

Salary Perception

The salary is made up of a base salary and salary supplements. The exact structure of the salary is determined in collective bargaining or in an individual contract.

Base Salary

This is the part of a worker’s remuneration that has been set per unit of time or work without taking into account any other circumstance. Its amount is determined for all professional categories.

Unless there is an agreement that considers otherwise, it will be understood that the salaries determined by a fixed time correspond to the normal full workday and the minimum performance required in the activity.

The value of the base salary may be lower than the inter professional minimum wage, provided that the professional income as a whole is higher than said minimum wage Payroll Accounting Software in Wesley Chapel, Florida.

Agreement Bonus

Supplement to the base salary that consists of a fixed amount per hour, or day actually worked. Therefore, it is not paid for Sundays or holidays, or for the days that are missed from work, except for vacations.

Voluntary Bonus

Voluntary increase from the employer to the worker to improve his/her remuneration.

Salary Supplements

All those payments that, not forming part of the base salary, are received by the worker due to certain circumstances. They may be:

  • Personal: Those derived from personal circumstances, which improve the content and quality of work developed and which have not been valued in the base salary. They may be:
    • Seniority: Time that the worker has been professionally linked to the company. It may have been set in a collective agreement or in an employment contract. It may consist of a percentage of the base salary or a fixed amount.
    • Special Knowledge: Salary supplement received by the worker when the company benefits, in the activity carried out by him, from his knowledge of languages or from the possession of a certain qualification that has not been valued in the base salary.

Payroll Accounting Software in Wesley Chapel, Florida

Salary Supplements for the Job

This term includes all those payments that, not forming part of the base salary, are received by the worker due to certain circumstances that occur in the job he occupies.

  • Toxicity, Hardship, Danger: These supplements are established to compensate for dangerous or uncomfortable conditions in certain jobs that, by their very nature, cannot be avoided.
  • Shift Work: Salary supplement that aims to compensate for the greater discomfort of working in rotating shifts and that is not accrued on the day that there is no work in such a system.
  • Responsibility and Dedication: The perception of the responsibility and dedication bonus, when it is conventionally recognized, depends exclusively on the exercise of the professional activity in the assigned position, so it will not be consolable.
  • Therefore, when you stop exercising the functions of the position, you are not entitled to receive such a bonus.
  • Night Work: This complementary bonus is paid to compensate for the discomfort that comes with working at night. The law deems night work to be that which is carried out between 10 p.m. and 6 a.m.
  • Availability: It compensates the commitment made by the worker to be located outside of the working day in order to return to work due to service needs.

Salary Supplements

  • Incentives (Bonuses): This category includes all those payments that, not forming part of the base salary, are received by the worker due to performing better or greater production than that determined as normal.
  • Attendance and Punctuality: These benefits, reward the diligence of the worker in fulfilling a primary obligation of the employment contract: punctual attendance.
  • Overtime: This section contains the salary that compensates the hours worked by the worker over and above the ordinary working day.
  • Through a collective agreement or, failing that, an individual contract, the option will be to pay overtime in the amount set, which in no case may be less than the value of the ordinary hour, or to compensate it with equivalent paid rest time. The number of overtime hours is limited by law.
  • Additional Hours: Additional hours are considered to be those hours that exceed the working day agreed in a part-time contract of indefinite duration and whose possibility of performance is agreed through a specific agreement with the worker. They are paid like ordinary ones.
  • Extension of the Working Day: This is paid for performing a job that is longer or takes longer than it normally takes to be performed.
  • Commissions: This is the remuneration made up, in whole or in part, of an amount calculated on the business mediated by the worker, operations in which he has intervened on behalf of the employer.
  • Non-Salary Benefits

These are benefits that the worker receives as a result of the employment relationship, but which do not compensate for the actual work performed nor for the rest periods that are counted as if they were actual work.

They are not legally considered to be wages and do not contribute to the general Social Security system, except for some of them, which only do so when they exceed a certain amount. Payroll Accounting Software in Wesley Chapel, Florida

Compensation or Compensation for Work-Related Expenses

These are benefits that do not compensate for actual work but are given to the worker to compensate or reimburse for the expenses incurred by the performance of his work Payroll Accounting Software in Wesley Chapel, Florida. The employer is obliged to reimburse the worker for the expenses for this concept, which are necessary for the performance of their work.

  • Currency Loss: Remunerative concept that is paid with the purpose of compensating the risks and, where appropriate, damages derived from carrying out these operations with money, such as, among others, errors in collections and payments or involuntary losses of capital.
  • Tool Wear: A sum of money given to the worker who works with tools in his/her domain in compensation for the wear that the latter may experience due to their use.
  • Work Clothes: These are the payments intended for the acquisition of work clothes. It is necessary that the employer requires the worker to use a certain outfit for the development of the activity.
  • Travel Expenses: Compensation for the expenses incurred by the worker for travel necessary for his work and by order of the company.
  • Travel Allowances: Irregular remuneration that compensates the worker for the higher expenses that, when traveling for work-related reasons outside his place of residence or the location of the work center, he is forced to incur when having to spend the night or eat his main meals outside his home.
  • Distance Bonus: Those amounts that must be paid or compensated to the worker for his travel from his place of residence to his usual work center and vice versa.
  • Compensation for Work Expenses: That economic compensation to which the worker is entitled who is permanently transferred to a different work center of the same company that requires a change of residence. Top of Form

It is not an easy task for any company to carry out good payroll management, given the factors involved and, consequently, the amount and nature of the information to be managed Payroll Accounting Software in Wesley Chapel, Florida.

Nowadays, the market offers solutions for small and large companies that are adapted to the number of employees within the organization and the budget, through various tools that help achieve good payroll management. Some of the best payroll management software in the market are QuickBooks Payroll, ADP Run, Paychex Flex, Gusto and Rippling among others Payroll Accounting Software in Wesley Chapel, Florida.

Effectively, it is advisable to use the tool that best suits the type of payroll to be made.

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